Planning to host a conference, seminar, workshop, corporate event or business meeting? The success of the event depends on the venue being suitable for it. The ideal conference hall in Kannur must be roomy, equipped with facilities, comfortable seating arrangements, basic amenities, easy accessibility, and suitable ambience for your event.
Before booking, it’s important to consider factors beyond just the appearance and cost of the venue. Parameters such as seating capacity, sound facilities, parking and accommodations can help you find a venue that satisfies both organisers and participants.
Here are 10 things you should look into before you book.
1. Check the Seating Capacity
The first aspect to take into account is the quantity of guests.
The number of guests changes the layout of a small business meeting than a conference, seminar or business gathering with hundreds of guests. The space needs to accommodate seating space while maintaining enough space for the presenters, registration, attendee movement, and event arrangements.
Before reserving the venue check for:
- Maximum seating capacity
- Available seating arrangements
- Space for speakers and presenters
- Registration space
- Room for event equipment
The right capacity helps avoid overcrowding and ensures a comfortable experience for your attendees.
2. Look at the Available Conference Facilities
A professional conference requires more than seating space. The venue should be suitable for the type of programme you are planning.
Depending upon your event, you will need space for:
- Business meetings
- Conferences
- Seminars
- Workshops
- Training programmes
- Presentations
- Corporate events
Ask the venue team to tell you what options are available and whether the space is flexible enough for your event’s needs.
3. Check Sound, Lighting and Presentation Arrangements
Clear communication is a key factor at any conference and all participants must be able to hear every speaker and follow individual presentations without any trouble.
Reserve the availability of:
- Sound systems
- Microphones
- Lighting
- Presentation areas
- Any other required audio-visual facilities
Modern lighting and sound systems are offered by Riftha La Banquet venue facilities and are therefore a must for any organiser seeking a professional event.
4. Consider Food and Refreshment Arrangements
Food and refreshments play an important role in the comfort of your guests at conferences and full-day events.
You could need:
- Tea and coffee breaks
- Snacks
- Lunch
- Dining arrangements
- Refreshment breaks
Make sure you confirm the range of food arrangements available and consider the opportunity to incorporate these into your programme. With careful food planning you can keep the programme smooth and hassle-free for your guests.
5. Check Parking and Accessibility
Attendees could come from Kannur and nearby places; People from Kannur and nearby areas can easily access the venue due to its specific location.
Consider:
- Parking space and its availability
- Easy access to the venue
- Entry and exit arrangements
- Attendees travelling from outside the place
- Senior attendees and other participants should have ease of access to the venue.
A convenient conference venue at Kannur will help the attendees arrive on time and proceed with the conference proceedings smoothly.
6. Consider Accommodation for Outstation Guests
In case your conference has speakers, delegates, trainers, guests arriving from outside Kannur, you probably had considered their stay to be important.
Having rooms within the venue can have a benefit in making the overall experience simple, especially when your programme extended for more than a day and had outstation guests.
Alongside our banquet services, Riftha La Banquet also has Classy Rooms and Vintage Rooms available for daily rent, thereby providing additional accommodation options for the guests and the families.
7. Choose a Venue That Matches Your Event
Various venues are suitable for various events.
A small but significant business event will require a small venue that is cosy, while a large conference, or even a corporate event will require a large venue with more seating.
Examples:
- Business meetings: sufficient space, high comfort, presentation facilities, privacy
- Seminars and workshops: flexible seating, sound facilities, presentation space, comfortable
- Big conferences: Capacity, stage, technical facilities, parking, food, guest management.
By Selecting a Space That Matches Your Actual Event Requirements The Entire Planning Process Will Be Easier.
8. Consider the Overall Venue Experience
The look and ambience of a venue can affect the experience guests have with your event.
A neat and well-maintained, professionally presented venue makes a great first impression from the entrance, through to the seating arrangements, lighting, ambience and the offerings that are there will reflect the style of event that you are running.
For corporate events and conferences a relaxing environment will allow participants to maintain concentration and engagement throughout the event.
9. Ask About Event Support
Putting together a conference takes a lot of work. Having a venue team that you can collaborate with will help make it easier.
Prior to booking, ensure your support is clear on:
- Seating arrangements
- Event staging
- Sound and lighting
- Presentation requirements
- Visitor arrangements
- Other venue specific requirements
The more informed the venue team is, the easier it is for organisers to manage requirements.
10. Compare the Complete Value Before Booking
Rental price is important, but it should not be the only factor in your decisions.
Instead of venues decisions purely on cost, think of them in terms of total value. This could mean on site seating capacity, facilities, accommodation, parking, ambience, event support and convenience.
Gathering all or most of the venue requirements in one location can result in time and less ancillary arrangements.
Why Riftha La Banquet Can Be Considered for Conferences in Kannur
While searching for a conference hall in Kannur, finding a venue which will accommodate your event size and will suit the character of your guests is what needs to be considered.
Riftha La Banquet in Thana, Kannur has the rooms for small and large events. The Mini Banquet Hall is designed to seat up to 200 people, while the large Event Venue can accommodate around 800 to 2,000 people. This venue supports the requirement of weddings, business events, conferences, and large events.
The venue also has Classy and Vintage Rooms available for daily hire, which could work great when families or guests need accommodation.
Riftha La Banquet is located at Mathrubhumi Road, Thana, Kannur and provides another decent venue option for organisers who plan conferences, seminars, corporate events, meetings and other professional events.
Plan Your Next Conference with the Right Venue
Planning an event? It’s not just about the programme. The venue contributes a lot towards attendee comfort, smooth running of the event, quality of the presentation and experience.
There are few key factors to consider before booking, seating capacity, conference facilities, lighting and sound, catering options, access, parking, accommodation, event support and cost value.
Looking to host your next event, seminar, corporate meeting or professional event in Kannur? Riftha La Banquet offers flexible venues for both small and large events.
Contact Riftha La Banquet to discuss your requirements and check the suitable venue option for your date.
Frequently Asked Questions
What should I check before booking a conference hall in Kannur?
Check the seating capacity, sound and lighting facilities, presentation arrangements, food options, parking, accessibility, accommodation, event support, and overall cost.
How do I choose the right conference venue for my event?
Start by estimating the number of attendees and listing your event requirements. Then compare venues based on capacity, facilities, location, accessibility, accommodation, and overall value.
Can a conference hall be used for corporate meetings and seminars?
Yes. A suitable venue can be used for corporate meetings, conferences, seminars, workshops, training programmes, presentations, and other professional gatherings, depending on its facilities and capacity.
Is parking important when choosing a conference venue?
Yes. Convenient parking can make the event easier for attendees, especially when guests are travelling by car from different parts of Kannur and nearby areas.
Should accommodation be considered when booking a conference venue?
If speakers, delegates, trainers, or attendees are travelling from outside Kannur, accommodation can make the event more convenient and reduce travel requirements.
What capacity is available at Riftha La Banquet?
Riftha La Banquet has a Mini Banquet Hall with seating for up to 200 guests and a larger Event Venue designed to accommodate approximately 800 to 2,000 guests.